5 Essential Steps to Analyze Employee Surveys

5 Pasos Esenciales Para Analizar Encuestas de Clima Laboral

Do you want to really understand how your team members feel at work? Are you looking for an effective way to understand the work environment within your organization? Analyzing and interpreting the responses to an employee survey can be an odyssey for many people.

In today’s article, we are going to guide you in this task through a systematic approach, and we will give you the necessary tools and knowledge to transform raw data into information so that you can create a good action plan.

Ready to deepen your understanding of your team and devise strategies that improve their work environment?

Analyzing the responses of your employee survey

Detailed analysis of the responses to a workplace climate survey becomes imperative when it comes to understanding the underlying atmosphere your team is immersed in day after day.

Often hidden in daily interactions, these perceptions and attitudes have a significant impact on your employees’ performance, engagement, and overall job satisfaction.

The responses to your employee survey act as a window into the thoughts and feelings of your team. These reveal not only how they perceive their current work environment, but also how these perceptions affect their ability to perform their roles and to work collaboratively with others.

By analyzing these responses effectively, you can identify problem areas that might be hindering your team’s productivity or morale. In addition, you can also discover opportunities to improve the work experience, either through wellness initiatives, improvements in internal communication or the implementation of new work policies.

In other words: Analyzing your workplace provides you with valuable information that enables you to make informed decisions about how to improve your organization’s culture, increase employee satisfaction, and most importantly, drive the success of your business.

These are the 5 essential steps when analyzing employee surveys

Next, we share with you the keys for a good analysis of the responses of your employees:

  1. Data Preparation: Before diving into the analysis, it is essential to clean and prepare the data. This means removing any answers that are duplicated, irrelevant, or that could skew the results. For example, if an employee has responded to the survey multiple times, you should decide whether to keep the first or last response, or perhaps average the responses. The choice will depend on the context and the nature of the survey.
  2. Quantitative Analysis: This analysis involves the use of statistics to understand general trends and employee perceptions. For example, you could ask: What percentage of your team feels highly engaged? How do employees rate their job satisfaction on a scale of 1 to 10? These numerical responses can be averaged, broken down by department or role, and compared to previous survey responses to identify changes and trends.
  3. Qualitative Analysis : The open answers of your survey add richness to the quantitative information. Here, responses must be reviewed and categorized to identify common themes and patterns. For example, if several employees mention problems with communication, this indicates a need to improve internal communication channels. To do this effectively, you could use text analysis techniques such as thematic coding or sentiment analysis. 
  4. Identify Areas for Improvement: Based on the results of the quantitative and qualitative analysis, you can identify the areas that need improvement. This could involve things like internal communication, employee recognition or career development opportunities, among others. For example, if you find that the majority of your employees are dissatisfied with career development opportunities, this could be a key area to focus your improvement efforts.
  5. Action Plan: Lastly, and most importantly, the results of the analysis must be turned into an action plan. This plan must have a specific, measurable, achievable, relevant objective and have a deadline. For example, if one of the areas for improvement identified is internal communication, you could set a goal such as: “Improve employee satisfaction with internal communication by 20% in the next six months.” Then, you should define specific actions to achieve this goal, such as implementing a new communication platform, holding weekly update meetings, or providing communication skills training to managers.

Tools to Analyze the Responses of your Employee Survey

There are numerous tools that can facilitate the process of analyzing the responses of your work environment survey. From specialized software to spreadsheets, it’s important to choose the tool that best suits your needs.

Now, there is a specific survey tool that can make this analysis task much easier for you: Team Insights.

Our software has an integrated Artificial Intelligence function that analyzes all the results and summarizes the most relevant ones so you don’t have to spend hours and hours doing it yourself. Also, the new version of Team Inisghts comes with two new features:

  • It shows you the dispersion of the answers so you know the degree to which your team members agree (or disagree) on a topic.
  • And analyzes the sentiment of the open questions, highlighting the most important aspects that you should have into account when creating your action plan.

5 Essential Steps to Analyze Employee Surveys

Analyzing the responses to a work environment survey is a crucial process to understand the pulse of your team. Of course, data alone will not change your organization. It is your action as a leader that really makes the difference.

We hope this guide help you make better informed decisions and create a truly positive and motivating work environment. And remember, with Team Insights you can analyze your survey data quickly and efficiently. Why don’t you try it? It’s free!

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